If you're questioning whether or not your school or college has the right facility management software system, it may be time to assess your current solution. This assessment involves evaluating various aspects of your existing facility management system and its ability to meet your facility's needs. Here are some steps to help you determine if your current solution is adequate:
Understand Your Goals
What are the main goals of your school facilities management software? Determining the goals will help guide you in your evaluations, ensuring you focus on the right metrics to determine whether your school facilities management software is adequate.
Review Current Processes
Examine your existing facility management processes and workflows. Identify any pain points or inefficiencies in tasks using school facility management software, including maintenance, energy management, and space utilization.
Evaluate Technology and Software
Assess the facility management software or technology tools you are currently using. Consider whether they provide the necessary features and capabilities for your school district or college campus. For example, does it include robust asset management, preventive maintenance, work order management, reporting, and analytics?
Encourage Feedback
Ask for feedback from facility managers, staff, and end-users interacting with the school facilities management software. They can provide valuable insights into the user-friendliness, effectiveness, customer support, and shortcomings of the current solution.
Analyze Total Cost of Ownership
Evaluate the total cost of ownership of your current facility management solution, including licensing or subscription fees and maintenance costs, as well as the potential savings from its implementation. Ensure that it provides value for the investment.
By following these steps and conducting a comprehensive evaluation, you can determine whether your educational facility has a sufficient school facilities management software solution in place or if there are areas that require improvement or enhancements to effectively meet your facility's needs.