A Computerized Maintenance Management System (CMMS) was one of the first software solutions designed for managing maintenance activities. However, changes and advances in technology have inspired newer, more robust solutions. These newer systems are often referred to as facility management software.
To enhance facility and maintenance management at your school or college, consider these seven reasons to replace your current CMMS with facility management software for schools:
- Outdated Technology - If your school or college's current CMMS uses obsolete technology that hinders performance, lacks modern features, or is incompatible with new hardware or software, it may be time for a change.
- Lack of Mobility- In today's mobile-driven environment, having a CMMS without mobility can limit maintenance teams. School facilities management software that supports mobile devices can facilitate real-time updates and accessibility throughout your facility.
- Integration Challenges - If your CMMS does not integrate well with other organizational systems, it can lead to data silos and inefficiencies. Consider facility management software for schools with better integration capabilities.
- Inadequate Reporting and Analytics - If the CMMS used by your school or college doesn't provide robust reporting and analytics tools, it can be challenging to make data-driven decisions. Upgrading to a facility management system with advanced reporting features can significantly improve maintenance strategies.
- High Costs - If the costs associated with the current CMMS are excessively high, it might be more cost-effective to invest in a new facility management system that offers better value for money, mainly because newer systems have more favorable pricing models for educational facilities.
- Security Concerns - If your facility's current CMMS has security vulnerabilities or doesn't meet updated industry standards for data protection, upgrading to a more secure system is crucial to safeguard sensitive information.
- Poor Vendor Support - If the current CMMS vendor's support team is not responsive to requests, lacks regular updates, or is not keeping up with industry trends, switching to a vendor with a better reputation for customer support and ongoing enhancements and development may be worth considering.
These are some of the reasons that you should consider transitioning from a CMMS to a more comprehensive school facilities management software system. This new system can encompass and enhance many areas of facility management at your educational facility, resulting in reduced equipment downtimes, increased productivity, and cost savings.