Why Facility Managers Can’t Ignore Preventive Maintenance Costs

Preventive maintenance is often considered an operational expense, but failing to prioritize it can lead to skyrocketing costs, operational inefficiencies, and even safety hazards. Facility managers must recognize the true cost of neglecting preventive maintenance and take proactive steps to avoid these pitfalls.

What Is Preventive Maintenance?

Preventive maintenance refers to regularly scheduled inspections, repairs, and upkeep to prevent equipment failure and extend asset life. Unlike reactive maintenance, which addresses issues after they occur, preventive maintenance minimizes downtime and helps maintain consistent operations.

The Hidden Costs of Deferred Maintenance

Ignoring preventive maintenance can have far-reaching consequences, many of which aren't immediately apparent. Below are the key areas where costs can spiral out of control:

• Increased Repair Costs: Deferred maintenance often leads to more extensive repairs or premature replacement of assets.
  
  
• Energy Inefficiencies: Malfunctioning systems such as HVAC or electrical setups can drive up utility bills.
  
  
• Safety Risks: Faulty equipment poses serious safety hazards, potentially leading to lawsuits or regulatory fines.
  
  
• Downtime and Lost Productivity: Unscheduled downtime disrupts operations and negatively impacts productivity.

How Preventive Maintenance Saves Money

Facility managers can mitigate the financial impact of neglect by investing in preventive maintenance strategies. Here’s how preventive maintenance translates to measurable savings:

• Extending Asset Lifespan: Regular care ensures that equipment lasts longer, delaying capital expenditures.
• Lower Utility Costs: Well-maintained systems operate more efficiently, reducing energy consumption.
• Compliance with Regulations: Preventive maintenance ensures facilities meet safety and operational standards, avoiding fines.

Steps to Implement a Preventive Maintenance Plan

Conduct an Asset Inventory: Document all facility assets to understand maintenance requirements.

 

Develop a Maintenance Schedule: Plan regular inspections and servicing for all critical systems.

Leverage Technology: Use a computerized maintenance management system (CMMS) to automate scheduling.

Train Your Team: Ensure that facility staff are equipped to identify and address potential maintenance issues proactively.

Monitor and Adjust: Continuously evaluate the effectiveness of your maintenance plan and make necessary adjustments.