What's the Best Way to Store Blueprints and Floor Plans?

In organizations across industries, efficient management and quick access to blueprints and floor plans can significantly affect facility management operations. As the backbone of this critical department, facility management teams must find the best way to store and manage blueprints and floor plans. The good news is that facilities management software can now replace the traditional approach to storing these facility documents.

Traditional Storage Methods
The truth is that there are many limitations to the traditional storage methods of blueprints and floor plans. For example, boxes and filing cabinets are susceptible to wear and tear, loss, and damage. Retrieving specific blueprints or floor plans from an extensive collection can be time-consuming, hindering workflows and potentially leading to costly mistakes. In addition, it's also common for changes to happen to a physical building without being reflected on existing documents or for updated documents to be printed.

Facilities Management Software
Facilities management software provides a centralized and streamlined solution for storing, managing, and utilizing blueprints and floor plans. These platforms offer a secure, cloud-based environment where all relevant documents can be uploaded, organized, and accessed with just a few clicks. This accessibility ensures that facility management team members, on-site or off-site, can collaborate seamlessly and make informed decisions in real time.

Critical Advantages of Facilities Management Software

  • Centralized Repository - All blueprints and floor plans are stored in a centralized digital repository, eliminating the need for physical storage space and reducing the risk of document loss.

  • Easy Accessibility - Cloud-based solutions enable managers and technicians to access blueprints and floor plans from anywhere with an internet connection. This accessibility fosters collaboration among team members, regardless of their physical location.

  • Integrations - Many facilities management software solutions integrate seamlessly with other management tools, further enhancing organizational efficiency and coordination.

  • Security Measures - Robust security features protect sensitive information from unauthorized access. Access controls and audit trails provide enhanced security.

The best way to store blueprints and floor plans in today's digital landscape is through facilities management software. This technology not only eliminates the limitations of traditional storage methods but also introduces a variety of advantages that streamline workflows, enhance collaboration, and contribute to the overall success of facility management departments. Embracing facilities management software is a modern trend and a strategic move toward an organization's more efficient and sustainable future.