4 Tips for Hotel Facilities Management Software Onboarding

Effective facilities management directly impacts the guest experience at your hotel. Facilities management software can make a massive difference in the productivity and efficiency of your facility management team. After the decision has been created to implement this type of software for your hotel and a vendor has been chosen, the next step is onboarding. To ensure a successful onboarding process, here are four tips:

  1. Designate a Key Contact
    Designate a key contact within your hospitality organization who will be responsible for overseeing the onboarding of the new facilities management software. This team member should be well-versed in the hotel's daily operations and capable of consistently and effectively communicating with the chosen software provider.

  2. Review Current Workflows
    Take the time to review your current facilities management processes and workflows before onboarding the new software. It's crucial to understand tasks and procedures from start to finish thoroughly. Identifying areas that could benefit from automation or improvement is also constructive.

  3. Organize and Standardize Data
    You must organize and migrate data effectively if your hotel transitions from an older facility management or CMMS system. The accuracy and consistency of your existing data are vital for the success of the new facilities management software.

  4. Invest in Training and Support
    Facilities management software is a powerful tool with diverse functionalities. Invest in comprehensive training programs for facility managers and technicians to maximize its potential. Ensure that team members are well-versed in the software's features and functionalities. Establish a support system to address any issues that may arise during the onboarding process.

Ensuring your hotel is well-prepared for facilities management software onboarding can help streamline the entire process and make it significantly more effective. These four tips can set the stage for successful onboarding, leading your hospitality facility to increased efficiency, streamlined operations, and significant cost savings.