A Guide to Senior Living Facility Management Software Costs

As the facility manager at a senior living facility, one of the most significant decisions you can make involves choosing the appropriate facility management software for your organization. This kind of software is crucial in coordinating all the functions and responsibilities related to managing equipment, teams, and facilities effectively in a senior living community.

But one question often comes up: how much does it cost? Here are the standard costs associated with purchasing and onboarding facility management software.

Factors Influencing Facility Management Software Costs

The CMMS software cost often varies widely due to several factors. These include the software’s features, the size of your facility, whether it's cloud-based or on-premise, and the level of customization required. Understanding these factors can help you understand and estimate the potential costs involved.

Features

The more features a facility maintenance management software has, the higher the cost. For instance, software with advanced capabilities like interactive blueprints, preventive maintenance programs, real-time data analytics, or integration with other existing systems will cost more than basic software.

Facility Size

The size of your facility can also influence the cost. For example, the number of buildings, total square footage, as well as users can play a part in the cost. In addition, larger communities with multiple locations might require more advanced software with higher capabilities, which can increase the price point.

Deployment Method

Whether the software is cloud-based or on-premise can significantly impact the cost. On-premise solutions often require upfront investment for installation and hardware, while cloud-based facility management systems usually involve a monthly or annual subscription fee.

Onboarding

The process of onboarding varies depending on the solution provider. More hands-on providers may offer onsite visits to ensure that the setup of equipment information and mapping is comprehensive and completed as efficiently as possible.

Level of Customization

Customized software tailored to meet the unique needs of your senior living facility may cost more than standard packages. However, the additional cost can be justified by the efficiency and productivity gains that the facility maintenance management software brings to your staff, residents, visitors, and organization overall. 

Understanding the elements that go into the overall CMMS cost is key to making an informed decision. Remember, the cheapest option may not always be the best, and it’s essential to consider the value the software will bring to your facility. By investing in the right software, you can significantly enhance the management of your senior living facility and achieve long-term cost savings.